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Internal quote calculator
Prices ex VAT
Own fleet jobPrice by mileage & vehicle
Subcontractor jobAdd your margin to a subbie quote
Retrieve a past quote

Job details

Route & stops
Charges & extras

Customer quote

£0.00
+ VAT

For the office — not shown to customer

Subcontractor job

Enter the price the subbie / other haulier quoted you.
Margin as a % of the price you charge the customer. Sell price is rounded up to the nearest £1.

Customer quote

£0.00
+ VAT

For the office — not shown to customer

▸ Settings — edit your rates here

1. Vehicle rate card (what the customer pays)

VehicleCost per mile (£)Waiting per hr (£) Extra drop (£)Minimum charge (£)MPG

2. Driver pay — pence per mile

Driver arrangementPence per mileCompany pays fuel?
Own-vehicle rates are by van size (driver supplies their own van). The company options use whichever fleet van is selected for the job.

3. Standard charges (pass-through)

ChargeAmount (£)

4. Day rate

5. General

Fuel surcharge is added to the haulage charge on fleet jobs (not subbie or pass-through charges); set 0 to switch off. The base postcode pre-fills the “from base” leg. Waiting is only charged after the free loading allowance.
These names fill the Operator dropdown. They must match the Operator options on the Google Form exactly (or set the form's Operator question to "Short answer").
Note: click Apply changes and your rates are saved on this computer and remembered next time. They're saved per-computer, so for a change everyone should use, either apply it on each machine or ask Neville to update the master version. Download my rates makes a backup file you can load elsewhere.
ClearPath Haulage Solutions Ltd • internal pricing tool • ex-VAT quotes

Quote Calculator — User Guide

Everything you need to price a job and send a quote. This doesn’t cover changing rates or settings — if a rate looks wrong, tell your ClearPath admin.

1 Start every quote here

Along the top: Quote no. and Date fill in automatically. Choose your name in Operator (this records who quoted), then type the Customer name and Job reference.

2 Price an own-fleet job

  1. Vehicle — pick the van doing the job (sets the price per mile).
  2. Driver arrangement — how the driver is paid (affects office figures, not the customer price).
  3. Route & stops — base fills in automatically; type the Collection and Delivery postcodes (use "+ Add another drop" for multi-drop) and click Get miles for the whole run, or type the total miles yourself.
  4. Return to base is ticked by default (adds the leg back to HQ). Add waiting if any — the first part is free (loading allowance) and only the excess is charged.

The customer price shows on the right, always ex VAT. Any fuel surcharge is added automatically as its own line.

3 Price a subcontractor job

Click the Subcontractor job tab, type what the subbie is charging us, check the target GP %, and the customer price appears (margin added, rounded up to the nearest £1).

4 Charges & extras

Tick any that apply (Congestion Charge, ULEZ, tolls). If you used the postcode lookup and it’s a London job, the relevant ones are ticked for you. Use the Additional charge box for one-offs like a tail-lift.

5 Save the quote

Click Save quote to register — it’s logged centrally in one click. Set your name as Operator first. Save every quote you give.

6 Find & update an old quote

  1. Click Search register.
  2. Type the customer name (or quote no./reference) to filter.
  3. Click the quote to load it back — all details return.
  4. Change what’s needed and Save quote to register again to log an updated version (same quote number).

7 Send it to the customer

Print customer quote (PDF) then choose “Save as PDF” to email or print — it’s branded with no internal figures. Or Copy quote text and paste into your email.

FOR STAFF ONLY: the “show office / margin figures” button and the internal summary print reveal driver pay and our margin. Never show these to a customer.

Start fresh: click New quote between customers.

Quick help

Price shows £0.00Enter the miles (or use the postcode lookup).
“Get miles” won’t workCheck both postcodes; otherwise type the miles by hand.
A rate looks wrongDon’t change it — tell your ClearPath admin.
Forgot the passwordAsk your manager.
Can’t find a saved quoteClick Search register first, then type the customer name.